Open Positions
Chief Exhibition Officer & Collection Manager
Director of Administration & Operations
Director of Finance

Application Instructions
Send resume and cover letter to jobs@hispanicsociety.org. Write the title of the job you are applying to in the subject line of email.

About the Hispanic Society Museum & Library
The Hispanic Society Museum & Library was founded in New York City in 1904 by Archer M. Huntington with the purpose of advancing the study and appreciation of the art, literature, and culture of Spain, Portugal, Latin America, and the Philippines. Today, the museum and library collections from antiquity through the early 20th century are widely recognized as the most comprehensive in scope and quality outside of Spain. Museum highlights include numerous masterworks by El Greco, Velázquez, Goya, and Sorolla; sculpture by Pedro de Mena and Luisa Roldán; Latin American paintings by Vázquez, López de Arteaga, Rodríguez Juárez, Arrieta and Campeche; as well as masterpieces in all areas of the decorative arts.

EEO Statement
The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

 

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Chief Exhibitions Officer & Collection Manager

The Hispanic Society Museum & Library (HSM&L) is seeking a Chief Exhibitions Officer & Collection Manager who will be responsible for the programming, planning and installation of exhibitions as well as the housing, documentation and management of the permanent collection which includes 750,000 rare documents, objects and works of art.  The Chief Exhibitions Officer & Collection Manager oversees, exhibition budgets, coordinates exhibition related functions, develops timelines, monitors project development and works with key stakeholders to ensure successful exhibitions that are on time and within budget. Supervises department including Registrar and Exhibition & Collection Technician.

The ideal candidate has strong  project management skills and experience in museums or galleries. They are detail-oriented, meet deadlines, and have the ability to multi-task. Computer knowledge is imperative and fluency in Spanish and/or Portuguese is a plus.

 

Key Duties and Responsibilities

Exhibitions

• Work closely with key stakeholders – including the Director & CEO, Director of Facilities, curators, registrars, head of conservation – to develop budgets and exhibition timelines.
• Oversee all stages of planning and implementation for exhibitions.
• Create, manage and report on overall exhibition budgets
• Organize and lead exhibition planning and implementation meetings.
• Schedule and lead project development, and installation planning meetings.
• Manage relationships with freelance curators, guest artists, outside organizers and venues. Write contracts for all non-staff personnel associated with exhibitions: artists, guest curators, venues, etc.
• Assign and monitor tasks, enforce deadlines, and manage exhibition progress, anticipate and troubleshoot issues.
• Monitor exhibition budgets and deadlines, working with staff to ensure projects are on track.
• Conduct exhibition-related administrative tasks: compile and analyze statistics, create and process payments for vendors, exhibition lenders and others, schedules travel.

 

Collection Management

• Develop and implement policies and procedures for the care, maintenance, and preservation of the HSM&L’s permanent collection.
• With the Head of Conservation, oversee proper handling, storage, and conservation of all objects in the collection, ensuring compliance with museum standards.
• Supervise inventory management and database records to maintain accurate and up-to-date documentation.
• Coordinate viewings of the collection in storage by curators, conservators, and others to assess objects and to update record keeping;
• Coordinate and work with staff to assist in the assessment of the collection.
• With the support of curators and the Head of Conservation, compile and maintain collections documentation of the collection, both digitally and in physical.
• Ensure the proper environmental control of collection storage areas to prevent damage or deterioration.

 

Collaborate with the Director & CEO and curators on the acquisition of new objects. 

• Monitor and update collection-move data, such as dimensions, locations, components, etc., into The Museum System (TMS), collection management software working with other members of the Collections Team;
• If approved by the Director & CEO and the board of trustees, lead the deaccessioning process in accordance with the museum’s policies and ethical guidelines, including proper legal and procedural steps.

 

Requirements & Qualifications

• A, M.A. preferred in Art History, Museum studies or related field.
• 7-10 years of progressively responsible experience in exhibition planning, collections management. with at least 3 years in a leadership role.
• Extensive knowledge of museum collections management systems and conservation practices.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and leadership abilities with a collaborative mindset
• Proven history of managing exhibitions from start to finish.
• Ability to work under pressure and on deadline.
• Ability to problem solve and prioritize needs and time

 

Technology Skills:

• MS Office
• Knowledge of The Museum System (TMS).
• Familiarity with collection management software.

 

Compensation and Benefits

• 90k to 115k comenserate with experience.
• Medical, Dental, Vision, 403(B) elections
• Paid Time Off Benefits
• Commuter benefits – parking and mass transit

 

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Director of Administration & Operations

Reporting to the Director & CEO, the  Director of Administration & Operations will manage the day-to-day operations of the Hispanic Society Museum & Library (HSM&L) and oversee Facilities, Security,  IT, as well as capital projects.  The Director will develop and implements policies and procedures that align with the museum’s mission and strategic priorities.  Supervise and support the Director of Facilities, IT and external consultant.

General Management & Administration:

• Support the Director & CEO and leadership team on strategic planning and coordination.

• Ensure that museum facilities and administrative systems operate effectively and efficiently.

• Write and implement operational policies and procedures.
• Work with insurance brokers to evaluate cost/ benefit of policies in place and ensure appropriate insurance coverage in place.
• Collaborate with outside legal counsel to manage the organization’s legal and compliance needs, and proactively identify and resolve potential legal issues.
• Review and approve contracts with vendors, consultants, and other entities.
• Help identify and foresee administrative costs and track to administrative budget.
• Schedule regular meetings with leadership team.

 

Technology/Operations

• Oversee office operations, information technology, and facilities.
• Ensure the museum’s facilities are well-maintained, safe, and compliant with all relevant regulations.
• Oversee security staff and protocols to safeguard the museum’s collections, property, staff, and visitors.

• Ensure that processes/infrastructure support the organization’s growth strategically; continuously improve efficiency and productivity of operations
• Oversee the organization’s physical infrastructure and maintenance (phone system, security, cleaning, supplies, etc.)
• Maintain strong working relationship with IT consultant to ensure systems are updated and IT security protocols are in place.

• With the Director of Facilities, manage maintenance schedules, repairs, and renovations.

• Oversee equipment purchases to ensure the need has been assessed and approval is in place
• With the Chief Exhibition Officer & Collection Manager, ensure smooth processes and seamless coordination for all art movement as well as best practices procedures for storage and collection areas access, security and maintenance.
• Assist visitor services and Security staff with ensuring positive experience at the museum, both for visits and programs happening on the premises.
• Support key departments to accomplish their goals (Development, Museum Education, Special Events, Museum Department)
• Other duties as assigned.

 

Compliance and Risk Management

• Develop and implement compliance policies to meet legal, regulatory, and organizational requirements.
• Coordinate risk management initiatives, including insurance coverage, safety protocols, and emergency response plans.
• Ensure the museum’s adherence to all federal, state, and local laws and regulations.

 

Capital Projects

• Manage capital projects model to capture all related receipts and expenditures and create timely management and board reporting on project status.
• Work with external consultant and Director of Facilities to manage ongoing capital projects to anticipate cash needs and identify funding sources.
• Together with the Director of Finance, ensure adherence to budget for all capital projects.

 

Qualifications

• Bachelor’s degree in Business Administration, Museum Studies, Arts Management, or a related field. M.A. is preferred.
• 7-10 years’ experience in non-profit environment with a focus on museum operations management. Museum or cultural institution background preferred.

• Proven leadership and management skills, with success supervising teams.
• knowledge of surveillance systems, alarm systems, access control, and incident response protocols to ensure the safety of the museum, staff, and visitors
• Excellent problem-solving skills, attention to detail, and the ability to multitask in a dynamic environment.

• Excellent communication and interpersonal skills as well as ability to interact with staff, board members, and external consultants.
• Experience managing construction budgets preferred.

 

Other Skills:

• MS Office Suite.
• Spanish proficiency preferred.

 

Compensation and Benefits

• Salary range 110k to 130k per annum; commensurate with experience.
• Medical, Dental, Vision, 403(B) elections
• Paid Time Off Benefits
• Commuter benefits – parking and mass transit

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Director of Finance

The Hispanic Society Museum & Library is seeking a Director of Finance to be responsible for managing a $7 million operating budget, providing oversight of all finance, accounting, auditing and board reporting activities.  Responsibilities include managing of accounting, working capital, payroll, capital expenditures as well as grants administration. The Director of Finance will develop and implement best practices and ensure that systems and procedures are in place to support effective operations and audits. The Director will work closely the Finance and Audit Committees of the Board of Trustees, department managers, auditors. Reporting to the Deputy Director, the person will supervise the Business Manager (and part time controller).

 

Finance and Accounting

• Work with Director & CEO and leadership team to develop annual budget and conduct monthly reviews of results. Prepare, administer and review all financial plans and compare to actual results with a view to identify, explain and correct variances as appropriate
• Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Analyze financial data and present financial reports in an accurate and timely manner; communicate quarterly and annual financial statements; monitor progress and changes and keep senior leadership abreast of the organization’s financial situation.
• Oversee annual audit and all tax filings.
• Hands-on or review of entry of key day-to-day transactions, accounts payable and receivable and recording of journal entries. Ensure institutional adherence to accounts payable and expense management processes.
• Work with the board’s Audit Committee and assist the chair of the Finance Committee in presenting quarterly and year-end reports to the Board. Prepare other analysis as requested (e.g., monthly cash flows)
• Implement, ensure compliance with, and document accounting policies and controls.
• Oversee payroll processing and entry of information generated by our PEO into accounting system.
• Ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
• Maintain internal control and safeguards for receipt of revenue and expenditures; Evaluate donations/pledges received for proper accounting
• Develop budgets as needed to comply with capital expenditure projects and to satisfy requirements of funders (whether private or public).
• Manage organizational cash flow forecasting by working in partnership with department managers; collaborate with department managers to assess the financial efficacy of programs and events and establish finance and administrative systems to support program operations.
• Develop and track key metrics to measure performance.
• Manage and track the performance of invested assets in keeping with policies and investment guidelines
• Interface with external auditor and coordinate the audit.
• Review 990 Tax filings prepared by external auditors.
• Direct treasury activities and maintain banking relationships.
• Appropriately manage cash and investments.

 

Grants Management

• Prepare program reports as needed for management and to ensure compliance with grants.
• Create and maintain a grant tracking system to comply with all grant reporting as required by funders; track upcoming proposal submissions
• Collaborate with Development Department to create new proposals and work with grant writer on timely submission of reports

 

Qualifications

• Minimum of a BA; MBA preferred.

• 7-10 years of accounting and finance management experience in a non-profit environment (museum or cultural institution preferred).
• Strong understanding of accounting principles and GAAP standards; highly skilled using spreadsheets for planning and analysis.
• Demonstrated success leading and managing financial and business operations.

• Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll and accounting for investments.
• Experience with grants management as it relates to the reporting of foundation grants.

 

Other Requirements

• Demonstrated ability to operate as a team player, and to establish and maintain good relationships with staff throughout the organization.

• Excellent analytical and abstract reasoning skills.  Ability to translate financials and metrics into insights and strategic recommendations aligned with organizational mission and vision.
• Excellent supervision and people-management skills and a proven ability to mentor, motivate, and support teams through inclusive leadership practices and collaborative problem solving.

• Experience in effectively communicating key data, including presentations to senior management, board and peers.
• Ability to take initiative and to manage multiple tasks and projects.
• Demonstrated resourcefulness in setting priorities, proposing efficiencies, and guiding investment in people, systems and facilities.

 

Technology Skills

• MS Office Suite.
• Advanced skills in Excel, including developing and managing complex spreadsheets.
• Strong Power Point skills: Ability to put together presentations for Board and other constituencies as needed.
• Hands-on experience with QuickBooks accounting program.

 

Compensation and Benefits

• Salary range 110k to 130k per annum; commensurate with experience.
• Medical, Dental, Vision, 403(B) elections
• Paid Time Off Benefits
• Commuter benefits – parking and mass transit