Careers

Open Positions

  • Manager of Institutional Giving and Grant Writer
  • Manager of Digital Media & Marketing
  • Senior Accountant
  • Facilities Technician Lead
  • Assistant Business Manager

 

Application Instructions

Send resume and cover letter to jobs@wordpress-1222768-4350958.cloudwaysapps.com. Write the title of the job you are applying to in the subject line of email.

 

About the Hispanic Society Museum & Library

The Hispanic Society Museum & Library was founded in New York City in 1904 by Archer M. Huntington with the purpose of advancing the study and appreciation of the art, literature, and culture of Spain, Portugal, Latin America, and the Philippines. Today, the museum and library collections from antiquity through the early 20th century are widely recognized as the most comprehensive in scope and quality outside of Spain. Museum highlights include numerous masterworks by El Greco, Velázquez, Goya, and Sorolla; sculpture by Pedro de Mena and Luisa Roldán; Latin American paintings by Vázquez, López de Arteaga, Rodríguez Juárez, Arrieta and Campeche; as well as masterpieces in all areas of the decorative arts.

 

EEO Statement

The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

 


 

Manager of Institutional Giving and Grant Writer

The Hispanic Society Museum & Library (HSM&L) seeks a Manager of Institutional Giving and Grant Writer to join the Development team and work on researching and developing engaging grant proposals and sponsorship presentations. The Manager will be responsible for securing funding from all institutional sources including foundations, corporations, and government agencies in the US and abroad. In addition, will ensure the smooth operation of all aspects of HSM&L’s efforts in these areas. This is a full-time position.

The Manager will locate, research prospects, write proposals, maintain data, utilize Raiser’s Edge for data entry and generate reports and queries, as well as create and manage financial reports in Excel. Will work closely with all departments throughout HSM&L including: Curatorial, Education, Library, Conservation, Special Events and Finance. The Manager will assist with light administrative work, including donor relationship maintenance and writing thank you notes.

 

Essential Duties and Responsibilities 

  • Conduct new prospect research from both government and non-government agencies to cover the needs to HSM&L across the various areas of operation;
  • Write and synthesize complex program concepts into compelling proposals and reports;
  • Write letters of inquiry, process gifts and send acknowledgement letters;
  • Create budgets and financial reports in Excel;
  • Communicate and work collaboratively with all departments to prepare timely applications and collateral;
  • Oversee grant calendar to ensure public funding compliance, foundation requirements and sponsorship contracts;
  • Track prospects and perform light data entry and record keeping;
  • Coordinate site visits for foundation, corporate and government leadership and program officers;
  • Maintain relationships across multiple internal and external stakeholders;
  • Assist with light administrative tasks, such as file and grant calendar maintenance;
  • Manage and assign tasks to interns, as needed;
  • Other duties as assigned.

 

Requirements

  • Bachelor’s degree in English, Communications, writing or a related field;
  • 3-5 years’ experience as grant writer;
  • Strong writer with the ability to synthesize complex program concepts into compelling proposals and reports;
  • Ability to create compelling stories;
  • Excellent knowledge of proposal submission and fundraising process;
  • Knowledge of government grants and previous experience writing & managing government applications;
  • Detail-oriented, organized, flexible;
  • Team player with the ability to multitask;
  • Excellent oral, interpersonal and intercultural communication skills;
  • Microsoft Office (Outlook, Word, Excel, PowerPoint).

 

Preferred Experience

  • Spanish and/or Portuguese proficiency
  • Non-profit experience within an arts organization
  • Interest in Hispanic arts, literature and culture
  • Raiser’s Edge exposure

 

Compensation and Benefits:

  • Fixed compensation of $60,000 per annum. This position is exempt from over time.
  • Medical, Dental, Vision, 403(B) elections
  • Paid Time Off Benefits
  • Commuter benefits – parking and mass transit

 


 

Manager of Digital Media & Marketing

Are you interested in creating compelling content on social media and other online platforms for the Hispanic Society Museum & Library with the purpose of promoting Luso-Hispanic heritage and culture, from antiquity to the present?

Reporting to the Director of Public Relations, Special Events & Marketing and working closely with the Special Events and Public Relation Associate, the Manager of Digital Media & Marketing is responsible for the online content, from web to social media presence. Responsibilities include creating and posting content to HSM&L website and social media platforms including Facebook, Twitter, and Instagram, Tik Tok etc., evaluating performance metrics and analytics for online platforms, recommending courses of action for paid and organic search, and ensuring the HSM&L brand consistency across platforms.

 

Responsibilities

  • Manage HSM&L social media platforms and implement social media and communication campaigns and strategies. Posts consist of images of objects from the collections, Education Department workshops and programs, community programs, public programs, special events, donors’ activities, concert series, virtual series and programs, other promotional materials collaborations with cultural institutions.
  • Develop and curate creative and visually appealing content that resonates with the museum’s audience, for all social media accounts.
  • Collect and maintain a library of images of objects from the collection and other relevant photographs.
  • Monitor, track and report on feedback and online reviews.
  • Organize and manage events to boost brand awareness.
  • Coordinate with PR and Development teams.
  • Stay up-to-date with digital technology trends.
  • Manage and update website.
  • Build relationships with other institutions, industry professionals and journalists.
  • Other duties as assigned.

 

Qualifications

  • Expertise with social media management and online marketing.
  • Ability to identify and track relevant community KPIs and interpret website traffic.
  • Strong writing and editing skills.
  • Excellent interpersonal and presentations skills
  • Attention to detail, critical-thinker and problem-solver.

 

Preferred Qualifications

  • in Communication or Marketing with Marketing or industry experience.
  • Bilingual in English/Spanish preferred.
  • Interest in Hispanic art, literature, and culture helpful.

 

Technology Skills

  • Hootsuite, Illustrator, MS Power Point, and other design software.
  • Expertise with social media platforms including Instagram, Facebook, Twitter, YouTube.

 

Distinguishing Characteristics

  • Development, coordination and implementation of strategies for social media and digital presence and activity;
  • Raising the visibility and digital relevance of the HSM&L;
  • Conveying the messages and values of the HSM&L;
  • Engaging with digital audience, stakeholders and influencers;
  • Monitoring and updating content under the supervision of the Director of Public Relations. Special Events & Marketing

 

Compensation & Benefits

  • Salary range is estimated at $60,000 to $75,000 commensurate with experience.
  • Medical, Dental, Vision, 403(B) elections.
  • Paid Time Off Benefits.
  • Commuter benefits – parking and mass transit.
  • This position will be covered by Local 2110.

 


 

Senior Accountant

About You

You want to be part of a mission driven organization and a critical member of the Finance team. You are seeking an exciting opportunity to work collaboratively with the Chief Financial and Operating Officer (CFOO). You are conscientious, keen to learn, confident to question and share ideas through a lens of continuous improvement.

 

Job Summary

Reporting to the Chief Financial and Operating Officer (CFOO), the Senior Accountant will support the Accounting and Finance function by performing complex accounting needs for the organization. Responsible for financial procedures, records, and statements for compliance with laws and regulations. Coordinate audits and reconcile accounts to ensure accurate reporting and ledger maintenance. Supervise Assistant Business Manager.

 

Key Responsibilities

  • Assist CFOO in preparation and monitoring of operating budget and department budgets.
  • Assist in preparation and monitoring of grant proposal budgets, project expenses coding and reporting, working closely with the Development department.
  • Create periodic board level reports, including a monthly budget to actual report, balance sheet, and cash flow analyses for quarterly reporting to the Finance Committee.
  • Manage AP and AR; familiarity recording cash receipts and disbursement using QuickBooks Online and bank uploads and Ramp.com
  • Monitor and track restricted funds and capital projects expenses.
  • Oversee compliance for internal fiscal control while balancing prioritizing helping staff with their financial needs and questions.
  • Track investment performance and record monthly investment journal entries.
  • Experience with entering capital project expenses and capitalization procedures.
  • Oversee month-end close and adjusting general journal entries, bank reconciliations.
  • Coordinate with auditors’ annual audit schedules and requests, CHAR500, and 990 filings (fiscal year ending 9/30/24).
  • Implement cost effective and efficient procedures to maximize organizational resources and ensure organizational IRS and contracts compliance.
  • Assist with payroll processing and benefits administration, as needed, and 1099 preparation.
  • Liaison with bank representatives
  • Supervise Assistant Business Manager.
  • Manage finance related files, including tracking fully executed contracts, invoices, acquisition support, signed pledge forms, audit and tax paperwork, etc.

 

Requirements

  • Minimum 5-10 years’ experience in nonprofit accounting and financial reporting requirements, accounting degree, MBA or CPA preferred.
  • Experienced with fund accounting principles and accounting rules and procedures of Generally Accepted Accounting Principles (GAAP) and Financial Accounting Standards Board (FASB)
  • Strong mathematical and analytical skills
  • Strong administrative, project management, and organizational skills, good judgment, attention to detail, ability to multitask, positive attitude with solution driven approach.
  • Good communication skills, both verbal and written.
  • Display a high degree of honesty, professional integrity, and ethics.
  • Team player attitude and ability to work collaboratively and independently.

 

Technology Skills

  • Proficiency with MS Excel and MS Office
  • QuickBooks Online or similar accounting system experience preferred

 

Compensation and Benefits

  • Salary range is estimated at $75,000 to $90,000 commensurate with experience.
  • Generous benefit package includes Medical, Dental, Vision, 403(B) elections and paid holidays.
  • Paid Time Off Benefits.
  • Commuter benefits – parking and mass transit.

 


 

Facilities Technician Lead

Reporting to the Director of Facilities, the Facilities Lead oversees the Facilities staff, helps manage the Security staff, and oversees the general maintenance of the Hispanic Society Museum & Library (HSM&L). In coordination with the Director of Facilities, the Facilities Lead ensures that the HSM&L campus is presentable and in working order.

 

Operations/Maintenance

  • Ensure the HSM&L campus is maintained and functional by troubleshooting facility maintenance issues and coordinating with the Director of Facilities the outsourcing of appropriate vendors;
  • Perform regular walkthroughs, maintain a log, and advise the Director of Facilities on
    scope of work needed,
  • Preform maintenance and general facility repairs such as electrical, plumbing, carpentry, and painting, with facility staff.
  • Communicate to maintenance staff, tradespeople, or security guards any maintenance problems that need addressing to or changes that need to be made;
  • Hire and manage security staff and maintenance
  • Order and maintain stock of cleaning supplies.
  • Manage Facilities Ticketing work orders and coordinate daily, weekly, monthly, and PM schedule.
  • Schedule maintenance/cleaning staff;
  • Coordinate with the Museum Department during installation and deinstall periods and repair of gallery walls
  • Maintain a working inventory of supplies and order supplies as needed;
  • Maintain facility storage areas in an organized and clean fashion.
  • Manage log for FDNY compliance
  • In coordination with Director of Facilities manage the institution’s logistics of art crates pick-ups and drop-offs
  • Manage setups and breakdowns of programs/events, which can include setting up chairs and tables
  • Maintains office organization, cleaning, and inventory
  • Other duties as assigned.

 

Additional Responsibilities

  • Schedule Facilities and Security staff work hours;
  • Assist Director of Facilities with training staff in the use of the facilities and facility equipment
  • Provide general administrative support such as generating correspondence, word processing, developing spreadsheets/reports, ordering office supplies, organization/maintenance of files, etc.
  • Create departmental charts to assist with inventory and follow up.
  • Assist with maintenance and update of handbooks and operations guides.
  • Create the monthly operations and maintenance staff calendar.

 

Experience and Expectations:

  • 4 – 6 years’ experience, including supervising staff.
  • Varied schedule, including weekends and evening shifts
  • Experienced with performing general facility repairs such as electrical, plumbing, carpentry, and painting
  • Excellent communication skills and ability to work with a diverse public in an informative and friendly manner
  • Previous management experience
  • Strong oral and written communication skills

 

Physical Requirements

  • An employee must meet the physical requirements to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Often required to stoop, kneel, crouch, or crawl
  • Frequently lift and move up to 60 pounds
  • The noise level in the work environment can be loud
  • Occasionally required to stand; use hands to handle, feel, and reach with hands and arms.
  • While performing the duties of this job, the employee is regularly required to sit and talk or hear.

 

Preferred Experience

  • Spanish and/or Portuguese proficiency

 

Technology Requirements

  • Familiarly with MS Word and MS Excel

 

Compensation and Benefits

  • Salary range is estimated at $60,000 to $75,000 commensurate with experience
  • Medical, Dental, Vision, 403(B) elections
  • Paid Time Off Benefits
  • Commuter benefits – parking and mass transit

 

 

Assistant Business Manager

About You

You want to be part of a mission driven organization and a critical member of the Finance team.  You are seeking an exciting opportunity to work collaboratively with the Senior Accountant and Chief Financial and Operating Officer (CFOO).  You are conscientious, keen to learn, confident to question and share ideas through a lens of continuous improvement.

 

Job Summary

Reporting to the Senior Accountant, the Assistant Business Manager conducts all day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, grants administration, as well as employee medical and pension benefits. Responsibilities also include proper maintenance of accounting records; accurate processing of financial transactions; and administration of a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP). The Assistant Business Manager assists with administering employee benefits in payrolls.

 

Key Responsibilities

  • Perform all activities related to the accounts payable function including reviewing, coding, and processing payments
  • Perform payroll functions in an accurate and timely manner with staff, and submit payroll and assist with benefits administration through payroll
  • Track, code, and reconcile donations, collect audit support for income and expenditures
  • Conduct reconciliation of all accounts, including credit card statements on an as needed basis
  • Maintain and balance the general ledger in an accurate, complete, and up-to-date manner
  • Perform account receivable functions including invoicing, deposits, collections, coding, and revenue recognition, sales tax filings
  • Assist Senior Accountant and CFOO with grants management and financial reporting
  • Assist Development in managing Raisers Edge donor database and with reconciling donations
  • Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards
  • Other duties as needed

 

Qualifications

  • Bachelor’s degree in Accounting, Finance, or related field
  • 3-5 years relevant experience working in nonprofit accounting and bookkeeping
  • Familiarity with and understanding of GAAP
  • Experience with accounts payable, accounts receivable, payroll, and general ledger
  • Proficient skills in QuickBooks Online and Microsoft Office, especially Excel
  • Tech savvy with expense management software and downloading and linking transactions in accounting system
  • Ability to multitask, prioritize, and organize effectively
  • Ability to maintain confidentiality of organizational information
  • Strong verbal and written communication skills
  • High degree of accuracy and attention to detail
  • Spanish speaking preferred but not required

 

Technology Skills

  • Proficiency with MS Excel and MS Office
  • QuickBooks Online or similar accounting system experience preferred
  • Familiarity with expense management software, such as Ramp, preferred

 

Compensation and Benefits

  • Salary range is estimated at $60,000 to $75,000 commensurate with experience.
  • Generous benefit package includes Medical, Dental, Vision, 403(B) elections and paid holidays.
  • Paid Time Off Benefits.
  • Commuter benefits – parking and mass transit.

 


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