Open Positions
Facilities Manager
Major Gifts Officer & Board Liaison
Manager of Institutional Giving and Grant Writer

Application Instructions
Send resume and cover letter to jobs@hispanicsociety.org. Write the title of the job you are applying to in the subject line of email.

About the Hispanic Society Museum & Library
The Hispanic Society Museum & Library was founded in New York City in 1904 by Archer M. Huntington with the purpose of advancing the study and appreciation of the art, literature, and culture of Spain, Portugal, Latin America, and the Philippines. Today, the museum and library collections from antiquity through the early 20th century are widely recognized as the most comprehensive in scope and quality outside of Spain. Museum highlights include numerous masterworks by El Greco, Velázquez, Goya, and Sorolla; sculpture by Pedro de Mena and Luisa Roldán; Latin American paintings by Vázquez, López de Arteaga, Rodríguez Juárez, Arrieta and Campeche; as well as masterpieces in all areas of the decorative arts.

EEO Statement
The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

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Facilities Manager

The Hispanic Society Museum & Library (HSM&L) is seeking a Facilities Manager with strong project management skills.  The Manager will ensure the facility is maintained by troubleshooting maintenance issues and coordinating the outsourcing of projects to vendors as needed;  ensure the HSM&L campus is presentable and in working order.   Hire, train and supervise security and maintenance staff.  The position is hands on, reports to the Director of Facilities.   Schedule is Tuesday through Sunday with some evening hours.

Operations/Maintenance

• Plan, organize and facilitate projects from start to finish.  Manage open tickets;
• Liaison between Facilities and key departments including Administration, Development and Special Events.
• Perform daily walkthroughs, maintain logs, and advise Director of Facilities on
  scope of work needed;
• Create and monitor supply budget and order supplies as needed;
• Schedule and manage work of maintenance staff (including cleaning staff) on a daily, weekly and monthly basis;
• Hire, train and supervise security guards including agency guards;
• Schedule maintenance and general facility repairs such as electrical, plumbing, carpentry, and painting;
• Oversee inventory and maintain facility storage areas in an organized and clean fashion;
• Keep log for FDNY compliance up-to-date;
• Manage the institution’s logistics for setups/art pick-ups and drop-offs;
• Coordinate with the Museum Department during installation and deinstallation periods;
• Key contact for events: Oversee setups for programs/events and be the onsite manager for events.
• Substitute for the Director of Facilities in his absence.
• Other duties as assigned.

 

Additional Responsibilities

• Provide general administrative support such as writing emails, developing spreadsheets/reports, ordering office supplies, organization/maintenance of files, etc.
• Create departmental charts to assist with inventory and follow up.
• Create monthly operations and maintenance staff calendar.
• Attend weekly Operations Meetings.

 

Experience and Expectations:

• 6+ years’ experience including supervising staff.
• Background in construction.
• Proven project management skills.
• Management experience: background supervising maintenance and security staff.
• Experience with budgets.
• Strong interpersonal skills: ability to work with staff and a diverse public in an informative and friendly manner.
• Excellent organizational skills and ability to work in a fast-paced environment with multiple priorities.

 

Technology Skills

• MS Word and Excel (basic).

 

Preferred Experience

• Spanish proficiency.

 

Compensation and Benefits

• Fixed compensation of $70,000 per annum. This position is exempt from overtime.
• Medical, Dental, Vision, 403(B) elections.
• Paid Time Off Benefits.
• Commuter benefits – parking and mass transit.

 

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Major Gifts Officer & Board Liaison

The Major Gifts Officer & Board Liaison plays a critical role in shaping and executing fundraising strategies across all giving levels. With a strong focus on donor engagement, acquisition, stewardship, and retention, the Major Gifts Officer & Board Liaison will build and manage a portfolio of major gift prospects while leading year-round outreach and fundraising initiatives. The position serves as the primary liaison to the Board of Trustees, supporting board engagement and philanthropic involvement. Reporting to the Director of Development & Deputy Director, the Major Gifts Officer & Board Liaison will supervise the Development Assistant, providing guidance and oversight to support departmental goals.

Key Responsibilities:

Major Gifts & Individual Giving

• Manage and grow a portfolio of individual donors and major gift prospects, ensuring consistent cultivation, solicitation, and stewardship.
• Lead and execute all aspects of the Annual Fund, including multi-channel outreach, donor segmentation, and year-over-year growth strategies.

• Oversee and expand the museum’s  general membership program, patron circles, and the International Advisory Council (IAC).

• Develop and implement clear, timely, and compelling donor communications, including appeals, updates, and acknowledgments. Work closely with Communications department.
• Promote a robust donor stewardship program that encourages retention and increased giving, utilizing personalized touchpoints such as handwritten notes, exclusive event invitations, and impact updates.
• Collaborate on the planning and execution of major fundraising events, supporting donor participation and maximizing philanthropic outcomes.
• Organize donor visits and cultivation events in coordination with cross-departmental staff to deepen donor engagement.
• Attend key patron, public, and special events to actively build relationships with current and prospective donors.
• Stay informed on best practices and emerging trends in fundraising, donor relations, and nonprofit development strategy.

Board Relations

• Serve as the primary liaison to the Board of Trustees on all philanthropic matters, supporting a culture of giving and engagement.
• Coordinate and track all Trustee giving, including annual commitments, special campaigns, and in-kind contributions.
• Partner with the Board Chair, Director & CEO, and senior leadership to support and enhance board fundraising performance.
• Provide strategic guidance, training, and materials to empower board members in their fundraising efforts, including peer-to-peer solicitation and stewardship outreach.
• Facilitate meaningful board involvement in development initiatives, including cultivation events and donor engagement activities.

 

Qualifications

• Bachelor’s Degree.
• 5-7 years’ experience in development in a nonprofit institution, within a museum or cultural institution preferred.
• Proven experience managing a donor portfolio and securing gifts.
• Background supervising staff.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to build and maintain strong working relationships with donors, colleagues, and stakeholders.
• Entrepreneurial and results-oriented with a strong ability to set priorities and work towards outcomes in an organized, strategic manner.
• Strong time management skills, the ability to handle multiple tasks, adhere to deadlines and work both independently and as part of a team.
• Ability and interest in maintaining a thorough working knowledge of the organization’s strategic plan, mission, and vision – as well as the collection, exhibitions, and public programs.

 

Technology Skills

• Raiser’s Edge
• MS Suite

 

Compensation and Benefits

• Salary range is estimated between $100,000 and $115,000 commensurate with experience.
• Medical, Dental, Vision.
• 403(B) elections.
• Paid Time Off includes:
  • 3 weeks’ vacation (pro-rated in first year).
  • Christmas week.
  • 3 personal days (pro-rated in first year)
  • 5 sick days
• Commuter benefits – parking and mass transit flexible spending.

 

 

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Manager of Institutional Giving and Grant Writer

The Hispanic Society Museum & Library (HSM&L) seeks a Manager of Institutional Giving and Grant Writer to join the Development team and work on researching and developing engaging grant proposals and sponsorship presentations. The Manager will be responsible for securing funding from all institutional sources including foundations, corporations, and government agencies in the US and abroad.  In addition, will ensure the smooth operation of all aspects of HSM&L’s efforts in these areas. This is a full-time position.

The Manager will locate, research prospects, write proposals, maintain data, utilize Raiser’s Edge for data entry and generate reports and queries, as well as create and manage financial reports in Excel.  Will work closely with all departments throughout HSM&L including:  Curatorial, Education, Library, Conservation, and Finance.  The Manager will assist with light administrative work, including donor relationship maintenance and writing thank you notes when appropriate.

 

Essential Duties and Responsibilities

• Conduct new prospect research from both government and non-government agencies to cover the needs to HSM&L across the various areas of operation;
• Write and synthesize complex program concepts into compelling proposals and reports;
• Write letters of inquiry, process gifts and send acknowledgement letters;
• Create budgets and financial reports in Excel;
• Communicate and work collaboratively with all departments to prepare timely applications and collateral;
• Oversee grant calendar to ensure public funding compliance, foundation requirements and sponsorship contracts;
• Track prospects and perform light data entry and record keeping;
• Coordinate site visits for foundation, corporate and government leadership and program officers;
• Maintain relationships across multiple internal and external stakeholders;
• Assist with light administrative tasks, such as file and grant tracker maintenance;
• Manage and assign tasks to interns, as needed;
• Other duties as assigned.

 

Requirements

• Bachelor’s degree in English, Communications, writing or a related field;
• 3-5 years’ experience as grant writer;
• Strong writer with the ability to synthesize complex program concepts into compelling proposals and reports;
• Ability to create compelling stories;
• Excellent knowledge of proposal submission and fundraising process;
• Knowledge of government grants and previous experience writing & managing government applications;
• Detail-oriented, organized, flexible;
• Team player with the ability to multitask;
• Excellent oral, interpersonal and intercultural communication skills;
• Microsoft Office (Outlook, Word, Excel, PowerPoint).

 

Preferred Experience

• Spanish and/or Portuguese proficiency
• Non-profit experience within an arts organization
• Interest in Hispanic arts, literature and culture
• Raiser’s Edge exposure

 

Compensation and Benefits:

• Salary range is estimated at $70,000 to $76,000 commensurate with experience.
• Medical, Dental, Vision, 403(B) elections
• Paid Time Off Benefits
  • 3 weeks’ vacation (prorated in first year)
  • Christmas week (administrative offices are closed)
• Commuter benefits – parking and mass transit
• This position will be covered by Local 2110.